1.PRIVACY POLICY

This statement explains our policies and practices regarding the use and disclosure of your personal information by Somebody Cares.

Somebody Cares UK retains data from both the Warehouse (Somebody Cares SCIO) and the Megastore (Somebody Cares Trading). We will always respect your privacy, and any personal communication between you and ourselves, and we will not share your personal information for marketing or any other purposes without your consent, unless where required by law.

Your information will not be passed or sold to any third party, and will be held exclusively by Somebody Cares. We do not currently use your data for marketing or sponsorship purposes. When this situation changes then we will only do so with your express consent beforehand.

Please note that, Somebody Cares reviews and updates this Privacy Policy from time to time as needed without notice. Therefore, you should review the terms of this policy periodically to make sure that you are aware of how Somebody Cares collects and uses personal information.

2.ELECTRONIC INFORMATION

By using our web site, you consent to the collection and use of your personal information by Somebody Cares as explained below.

Electronic records are kept in 3 main formats :

  • Website – Created using Adobe / Business Catalyst
  • TengoCRM – Stores information on Donations and Gift Aid
  • Xero – Used for Financial Data – all contacts are Customers or Suppliers

2.1 PERSONAL INFORMATION.

You have complete control over your personal information. In general, you can visit our web site without providing us with any personal information. However, there are instances where we must have your personal information in order for us to grant you an access to our protected and secured sites. This information may include registration data (your name, address, email address, phone number, title, etc.), information request data and response data ("User Information").

This User Information may be retained by Somebody Cares to keep track of the domains from which people visit us and to create a user profile to better serve you. Somebody Cares will not use your personal User Information to contact you unless we have specifically requested your permission to do so.

2.2 ACCURACY AND SECURITY.

The accuracy and security of the User Information is important to Somebody Cares. Currently, you may review and request updates to your User Information retained by contacting Somebody Cares. If you contact us to correct your User Information, we will attempt to correct such inaccuracies in a timely manner. Somebody Cares is concerned with the security of your User Information and is committed to taking reasonable steps to protect it from unauthorized access and use of that personal information.

2.3 USERNAMES AND PASSWORDS.

Access to certain content on our web site may be allowed under a written agreement between you and Somebody Cares and will require a username and/or password. In some cases, failure to provide personal information may prevent you from accessing certain Somebody Cares web site(s) containing certain confidential information, products, services, or promotional offers ("Somebody Cares Offerings"). By accessing and using our protected and secured web site(s), you agree to maintain the confidentiality of the username and password you selected to access such site(s) and consent to our Terms of Use.

2.4 COOKIES.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

2.5 EXTERNAL LINKS.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

 

3.PAPER BASED RECORDS

Paper Records are kept in the following formats :

  • Client Details – when donations are delivered to the homes of our beneficiaries.
  • Donor Details – when items are collected from the homes of benefactors. This also includes signed Gift Aid sheets
  • Customer Details – when items of furniture are delivered to customers who have requested it.
  • Volunteer Details – Application Forms
  • Employee Details – Application Forms

3.1 PERSONAL INFORMATION.

Paper records will contain details such as Name, Address, Phone Number, Email Address, and also details of items donated by Somebody Cares, donated by our generous donors, or bought by customers.

3.2 SECURITY AND RETENTION

Paper records are stored in locked filing cabinets in the Warehouse and Megastore offices. Only office staff will have access to this.

Paper records will be held for as long as the Client / Donor / Customer / Volunteer / Employee has an association with Somebody Cares, or until there is a request by the person to remove it.

4.GENERAL

If you have questions regarding our Privacy Statement, or you would like a copy of the information held on you, please write to Somebody Cares UK, Somebody Cares House, Greenwell Road, Aberdeen AB12 3AX, or email us at info@somebodycaresuk.org.

In addition, if you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.